Board Meeting Minutes - Sept 12, 2022

Attendance

• John Varkonda

• Josh Glaab

• Zuhair Abdulla

• Keith Rebhorn

• Matt Gorham

• Andrew Poppe

• Tiffany Hsu (Phone)

Discussion Topics

• Bottles: 200 have been ordered. Each member will get 1 as part of their membership. The club will sell remaining bottles to members for $8 / bottle. Distribution will be at the kit pick up party (date TBD), a potential club volunteer event (TBD) and a third yet to be defined venue.

• Finances: We have ~$5k in our account after the bottle purchase.

• NYC Ride: Finalize route and promote it. Consider pushing it to 10/1 with a rain date of 10/2. Need to check with Ariel for NYC. Members only ride. Will post routes this week and get concurrence on route.

• New Haven Grand Prix: Send out an email picking a corner where we (NHBC) will be. Long term - figure out ways to 'behind the scenes' influence the race to include more women's events ~5k/hour to close roads.

• Kits - small order likely this time - Zuhair to work on alternate kit "falling elm leaves." Likely a spring purchase. Let's ask via e-mail if there are any graphic designers in the membership to help facilitate.

• 2023 Sponsors - we should consider starting this process sooner than later

• Members - need more / different ways for membership engagement. Similarly, need more 'organized' group rides. Potential possibility to get the members to lead / engage in this manner. Board testing "spaces app" to see if it could be used for broader club engagement. Matt Gorham to refine ideas and provide proposal

• Feedback - Tiffany and Keith to work on a survey / feedback for November board meeting. Intent would be to solicit member feedback to understand what went well this year, what could go better, and what went poorly.

• Legal Advice - Board curious to understand any arising liability issues. Intent is to identify the 'correct' lawyer to work with by next board meeting.